How to export your DEIS evidence log for audits and investigations

DEIS maintains an immutable evidence log of every lookup, IPP3A pathway selection, notification, and system event. You can export this log at any time for audits, OPC investigations, or internal reviews.

Exporting your evidence log

• Go to Evidence in your DEIS dashboard.

• Use the filters to select the date range, event types, and data sources you need.

• Click "Export CSV" in the top right corner.

• The export includes: timestamp, lookup type, data source, individual name, IPP3A pathway, notification status, and the user who performed the lookup.

What to include in an OPC response

If the Privacy Commissioner asks about a specific individual's data:

• Filter the evidence log by the individual's name or email.

• Export the results.

• The export shows every lookup performed on that individual, with the compliance pathway and notification evidence for each.

Retention

DEIS retains evidence log entries for 7 years by default, aligning with standard NZ record-keeping requirements. You can adjust this in Settings → Data Retention.

Immutability

Evidence log entries cannot be edited or deleted by users. This ensures the integrity of your compliance evidence and satisfies OPC requirements for reliable record-keeping.